What time is the Pet Fair open & when does is close?

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The fair is open from 10:00am and the event closes at 4:00pm. The dog show starts at 11am

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How do I apply to attend & exhibit as a seller or charity/rescue?

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The Hampshire Pet Fair and Fun Dog Show is a an event that will appeal to visitors of all ages. As well as lots of animal encounters, petting farm, displays and pet dog show, we would like to offer visitors a variety of animal/pet themed stalls and services. It is also nice to offer plenty of food and refreshements aswell as entertainement for all ages. Therefore, we will consider stall applications via the pre-booking form to make sure we offer a good variety. Visitors like to see a variety of stalls, but also appreciate seeing a few of the same type for comparisons. With this in mind, we cannot offer exclusivity to any stallholders, however we also like to keep duplicate stalls to a minimum in order to promote fairness to all businesses. There wil be a choice of indoor and outdoor spaces. ---- Trade/Businesses/Charities/Rescues/Club stand Applications ---- The event is both indoors and outdoors all set within the secure grounds of the venue. There are approximately 40-50 indoor spaces and lots of spaces (depending on sizes) outdoors. For indoor spaces, you have a table (only provided for you if indoors) 6ft length by approx 2-2.5ft in width, plus enough space to sit behind (only 2 people behind each stand allowed). For outdoor spsces, you will beed to provide your own 3x3m gazebo, table and chairs.

If you would like to be part of the event which attracts over 2,000 visitors + then please email hantsevents@yahoo.co.uk to request a stall and give a description and photo of your business or service. Animal charities, rescues and clubs are also welcome to apply at lower concessional costs.

We reserve the right to cancel and refund your booking if you have not followed the correct procedures prior to booking.

Please book early to avoid disappointment.

Tel; 07841 660177 or 01329 484148 or email hantsevents@yahoo.co.uk

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What are the costs for exhibiting at The Pet Fair?

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The pricing for the Pet Fair & Fun Dog Show 2019 are as follows: Trade and Business Exhibitors

• Indoor 6ft Space (including table and chairs) - TBC
• Indoor 4ft space (including table and chairs)- £TBC
• Outdoor 3x3m space- £TBC
• Outdoor x3m space - £TBC
• Parking - FREE
• Electricity- £5

Food and Drink Caterers

• Outdoor 3x3m sapce- £TBC
• Outdoor 6x3m space - £TBC

Charity / Rescue/ Clubstands

• Indoor 6ft (including table and chairs)- £TBC
• Indoor 4ft Space- £TBC
• Outdoor 3x3m space- £TBC
• Outdoor 6x3m space - £TBC

All stands outdoors must provide their own gazebos, tables, chairs etc. Each stand comes with two admission tickets. Further tickets for stallholders helpers (max 4) can be prebooked for just £TBC. Wristbands must be worn throughout the day. Sponsorships We only have a select few opportunities to sponsor this event at £TBC. Please contact the team to discuss full details.

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Do I have to bring my own table & chairs?

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We provide a table for indoor spaces and this will be ready & set up in your space on the day! For outdoor spaces, you will need to provide your own 3x3m gazebo, table and chairs. Exhibitors must cover their table with a tablecloth (depending on which size table booked) - (Cloth size for a 6ft table is 90' x 132'). We supply at least one or two chairs for each space free of charge, inside only.

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What about Parking?

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The venue has plenty of parking and you will find plenty of road signs and directions from stewards on the day. There is also disabled parking.

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Is there disabled access?

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There is very good disabled access to the event with disabled toilets and parking readily available.

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Can I cancel my booking?

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Cancellations We understand you may need to cancel your bookings for whatever reason. Please advise of of your cancellation via telephone or email in the first instance. Unfortunately we can not transfer bookings so if you have to cancel for any reason, here is our cancellation and refund policy:

• If you decide to cancel part or all of your booking up to 14 days before the event, a refund can be requested via email to: hantsevents@yahoo.co.uk. There is a £10 administration fee per booking. This covers all and any unrecoverable charges, fees and costs involved.
• For cancellations made within 14 days commencement of the event, you will receive 50% of the booking refunded.
• Cancellations made within 7 days or less of the commencement of the event are not entitled to refunds.
• Bookings are non transferable.
• Hants Events at our sole discretion may cancel any booking at any given time without giving a reason in such case the Exhibitor’s payment will be refunded in full.
• Should Hants Events be forced to cancel due to circumstances outside of their control, (extreme weather, acts of god etc.) refunds will be subject to the terms of the cancellation, also the opportunity to transfer the booking to a new event , should the need arise.

Hants Events accept no responsibility for any costs incurred by the Exhibitor for staffing, travel, printing or any other related preparation expenses, if the event does not take place for any reason. It is the Exhibitor’s responsibility to obtain its own Event Cancellation Insurance to cover such situations but we strongly hope this will not be the case.

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What time does it close?

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The event will finish no earlier than 4:00pm. No packing away is permitted before this time. No vehicles are permitted onto the site before 4:15 or when stewards give clear instruction.

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How do I contact you?

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You can contact us in any of the following ways. Email us at hantsevents@yahoo.co.uk Phone us at 07841 660177 or 01329 484148 Or click here to send a message via the site.

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How many stalls will there be?

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We will have approximately 70 indoor and outdoor stalls plus exhibiting animals etc,..at the Hampshire Pet Fair. This figure may rise as the event get closer.

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How do you advertise the event?

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Glad you ask!

• A minimum of ten thousand of flyers printed throughout the year and delivered by hand to the local area.
  
• Cross-promotion with flyers all our other Hants events.
  
• Regular adverts within local magazines and newspapers.
  
• Social media sites including sponsored adverts to spread the word to thousands of people around Hampshire and further afield.
  
• Advertise on various websites that inform the public of events as well as pet related sites.
  
• Posters & flyers delivered to local businesses.
  
• Our website (ww.hantsevents.co.uk)
  
• Banners

We are always looking for new ways to expand the reputation of all our events and welcome any input.

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How can I pay for exhibiting?

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You can pay in either of these ways: 1. In person at any of our other events prior with cash. 2. Right here on the website using debit or credit card. 3. Phone us and we will process your booking via debit or credit card. Please complete the online pre-booking form and wait for confirmation to book. Then you can book as above option 1,2,3. www.hantsevents.co.uk/pet-fair 01329 484148 or 07841 660177

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What is your privacy policy?

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You can view our Privacy Policy here.

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What do I do before I book to exhibit?

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Request a charity or trade Stand for Hampshire Pet Fair Send an email requesting which date you wish to attend, your business details including your web site address to hantsevents@yahoo.co.uk . These are not confirmation of a booking with us. We will send an email of confirmation to you once availability has been decided, then you can proceed with booking. We aim to do this as quickly as possible. Hants Events reserve the right to accept or refuse any application for a booking without giving any reason.

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Do I need any insurances or certificates to exhibit?

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We insist that all business stallholders have their own public liability insurance when attending any event. While we hold our own PLI, this does not cover you or your stall.

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How do I get tickets?

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You can pay on the door when you arrive by cash or card. Please note, there are no cashpoints onsite.

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Why book with Hants Events?

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Another good question! Hants Events have been organising events for over 5 years and offer good family friendly fairs.Our events offer very competative and affordable prices but dont compromise on quality, which reflects in the attendance, repeat bookings and following. Our Pet Fair attracts over 2,000 visitors, so if you are thinking of selling or exhibiting you can be sure of a wide audience. If your looking to visit then this speaks volumes of its popularity. Most of all the team at Hants Events pride ourselves on running friendly and approachable Events, so we will do our upmost to make sure you enjoy your experience with us.

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How much is it to participate in the dog show?

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Each class will cost £2 to enter per dog. You can enter and pay on the day, no need to pre-book. Placed 1st-6th
Winner of 1st place in each class will get entered into the best of show for free at the end. All winners 1st to 6th will receive a winning rossette. 1st place also wins a goody bag!

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How can I sponsor this event?

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Another question were glad you asked! A great way to be involved and also support this event is to take the opportunity of sponsorship. This will be gratefully acknowledged and aids to improving the standard of the Fair and its success. We are only looking for few sponsors, to keep brand awareness exclusive. You will receive a free pitch indoors or outdoors, free inclusion on the website with links & advertisements……. social media inclusion………. company logo & details on advertising………., leaflets & banners……etc. The cost is £tbc

If you are intrested please contact 01329484148

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What are the admission costs for visitors & what's included?

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The event is open to visitors from 10:00am untill 4:00pm. Free parking all day. Entry Prices for visitors on the day are as follows, cash or card payments accepted. Book online for priority entry above! Adult - £TBC Under 12 years - £TBC Under 2's - Free Concessions - £TBC The prices are to enter and visit all areas of the pet fair both inside & outside; and also include at no extra cost interaction with; The mobile Animal farm (Including animals such as Llamas, piglets, lambs, chickens, chicks, rabbits etc.) for free throughout the day The Birds of Prey on display throughout the day & flying or handling displays The Gundog displays & Dog training sessions The Reptile, Amphibian & Exotics Displays Face Painting or Glitter Tattoo Balloon for children (and adults if wanted!) Free Parking The Dog Show is £2 per dog per class to enter. There maybe other optional areas of entertainment that will incur small fees that are not included in your ticket price. Unfortunately, there is always a slim possibility of a display or exhibitor/stand cancelling due to unforeseen circumstances of which are out of our control. Animals welfare will always come first in decisions made. Whilst we are hopeful & confident this won't happen, we will notify you on this website of any changes where possible. We would also add a disclaimer that should any display pull out at the last minute or day, we cannot be held responsible and whilst this would be disappointing, there will still be many other displays, fun and plenty of animals and stands to see. Please make sure if you have children they are with you at all times and supervised when handling or petting of any animals. Thank you and enjoy the day!

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Where is the event held?

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The Venue
Victoria House
Hamle Lane
Southampton Hampshire SO31 4TS A very pleasant surprise awaits you at Victoria House. This historic Grade II listed building is nestled on the edge of The Royal Victoria Country Park in Hamble which boasts beautiful views and extensive grounds. Victoria House was built in 1866 and remains virtually unchanged to this day. Nested in a stunning location, you will see wildlife such as deer, countless varieties of birds, beautiful trees and extensive grounds. The perfect venue for a lovely family day out. As it's indoors & outdoors, you can stay warm and dry should the weather be unpredictable during the day. Facilities at this stunning venue including toilets, refreshments & food, free parking, seating areas

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Can I advertise in the Show Guide?

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On the day, Hampshire Pet Fair will be giving out a Free Pet Fair Guide/program to visitors. This will be A5 size and will have the following information:

• What's happening during the day, including some photos
• Sponsor's details
• A map of where certain attractions are situated inside and outside
• Some fun facts for all ages & more

This is an ideal platform to advertise your business or charity/rescue in more detail for everyone to see and take away your contact details. Why not have discounts, offers or vouchers available that can be used on or after the day? Perhaps you're a local business who would like to advertise despite not being able to attend the show. 1/4 of a Page Advert (6 x 6 cm) - £15 1/2 a Page Advert (9 x 13 cm) - £25 A Full Page Advert (19 x 13 cm) - £45 A Full Page on the Back of the Guide Advert (19 x 13 cm) - £55 Advertise your business in the Show guide here.

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How do I enter the Fun Dog Show?

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The Fun Dog Show registration form is available on the day, or you can download it. Just fill this form in and hand it to the registration tent on the day with your entry fee.

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