Fri, 31 Jan

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Lockswood Community Centre

Locks Heath Teddy Bear Fair 2020 (1)

Visit up to forty stands of wonderful bespoke new artists bears, vintage & antique teddies as well as fantastic bear related accessories for sale! So if your a new or seasoned bear collector or maker, this friendly event is one not too miss!

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Locks Heath Teddy Bear Fair 2020 (1)

Time & Location

31 Jan 2020, 10:00 – 14:00

Lockswood Community Centre, Lockswood Centre, Locks Heath, Southampton SO31 6DX, UK

About The Event

About the Teddy Bear Fair

The Teddy Bear Fair is a lovely friendly event in the heart of Hampshire, now in its fourth year in the bear fair industry.  It offers up to forty stands full of wonderful bespoke new artists bears, vintage & antique teddies as well as fantastic bear related accessories for sale! So if your a new or seasoned bear collector or maker, this friendly event is one not too miss! Wonderful bears & related collectables created by some talented artists offering sources and collections not found on the high street. 

As it's indoors you can stay warm and dry whilst browsing around . Facilities including toilets and refreshments with tables and chairs available. We hold this fair once a year, so spaces get booked up quickly and are well attended with over three hundred visitors and gaining more interest each event!

2020 LH Teddy Bear Awards

New for 2020, The Locks Heath Teddy Bear Fair will be holding our first teddy bear artist awards!  The Teddy Bear Awards are a fun way to celebrate Teddy Bears, Animals and Characters made by wonderfuly talented artists from all over the world. This then will recognise, honour and celebrate these artists.

All entries must be brought along to the Teddy Bear Fair on the day and will be judged entirely "in the fur" as such! No photographs as subsitutions are to be used (except for the photo competition cat 2). Each entry is presented to the judges without any name/trading name or any knowledge of the artist. The Judges are independently chosen by Hants Events. 

1. Best Artist Bear, Animal or Character (dressed or undressed)

2. Best Artist Bear, Animal or Character (dressed or undressed) Photo Competition

3. The Public's Favourite Bear, Animal or Character (dressed or undressed)

4. Best Teddy Bear Fair Dressed Stand

Each 1st place winner will receive an award and prize and be entitled to advertise their bears etc on the hants events website free for one year until the next bear fair. Each entry costs just £3.00. Please see full details below in Terms & Conditions.

About Hants Events

The team at Hants Events believe that all events should be run smoothly for our stallholders and visitors. Most importantly, we expect to deliver a friendly enjoyable event. All our exhibitors are greeted and shown to their spaces and we make sure that each exhibitor has support during the whole day. We will make sure everyone is happy & settled before opening the doors to visitors and offer a nice warm drink to start the day!

We organise events of various types and styles. These include Craft & Gift Fairs, Indoor Car Boot Sales, Wedding Boot Fairs,  Chocolate and Treats Fairs, Pet Fairs and Dog Shows. You’ll find all the currently confirmed events for 2019 on our website. We constantly strive to offer well-organised, professional events at reasonable prices for exhibitors. 

We very much hope you’ll be able to join us this year in 2020!

Sam Paterson and the Hants Events Team

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Prices

Teddy Bear & Collectables Sellers

  • Single Exhibitor Space - £48
  • L-Shaped Exhibitor Space - £80
  • Double Exhibitor Space - £85
  • Triple Exhibitor Space - £135 
  • Bear Making Supplies - £110
  • Table Hire - £5
  • Electricity - £5
  • Teddy Bear Award Entry - £3
  • Chair Hire - FREE
  • Parking - FREE
  • Refreshments - FREE

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Terms & Conditions of Booking 

When you complete a booking and make payment, you are agreeing to these Terms & Conditions. It is the Exhibitor’s responsibility to obtain their own public liability and event cancellation insurance and we recommend doing so, although this is not a requirement.

Sellers

Set up in peace from 9.15am - 11:00am. Park outside, unload, set up your table and space, park your car and sit down ready for visitors with a cuppa!  Exhibitors can have a single space, (for doubles please book those specifically listed as double spaces). This allows space for more bear makers to attend. We offer a few L-shape spaces for those who need that bit more room, one triple space and one bear making supplies space. Please do read the details under each option when booking, we have some limited amount of stalls offering electricity, so please do select electricity if wanted.

It's £48 for a six foot space, bring along your own table or stand (must fit into the six foot space). We will also provide you with a chair or two to use on the day for free included in the space fee. If you would prefer to hire a table from us on the day (6 foot sturdy table) then you can at an additional cost of £5 at the time of booking. If you are planning on selling accessories too, alongside your table, you must be able to fit this within your six foot space safely. (This isn't possible with six foot tables as you end up encroaching onto next doors space) If not, you will need to book an additional space, bring your own hanging rail. Please ensure you are fully familiar with all terms and conditions as laid out on this page. We have a bear making supplier attending so respectfully ask other exhibitors to limit any selling of similar items, thank you.

Bookings

Only stalls offering antique, vintage or new artists bears and bear accessories pertaining to this theme may book. Please send a photograph of what you sell to hantsevents@yahoo.co.uk before the event. No bric-a-brac or stalls that do not fit in with the theme of the event. If unsure please get in touch in the first instance.

The booking system is hosted by Wix the website provider, directly to us. When booking full payment must be made.  You can book directly online or via telephone: 01329 484148 or 07841 660177. Please make sure you have read and understood all terms and conditions as well as the cancellation policy before booking. Any queries can be emailed to: hantsevents@yahoo.co.uk

Cancellations

We understand you may need to cancel your bookings for whatever reason.  Please advise us of your cancellation via telephone or email in the first instance.  Unfortunately we can not transfer bookings so if you have to cancel for any reason, here is our cancellation and refund policy:

  • If you decide to cancel part or all of your booking up to 14 days before the event, a refund can be requested via email to: hantsevents@yahoo.co.uk. There is a £10 administration fee per booking. This covers all and any unrecoverable charges, fees and costs involved.
  • For cancellations made within 14 days commencement of the event, you will receive 50% of the booking refunded.
  • Cancellations made within 7 days or less of the commencement of the event are not entitled to refunds.
  • Bookings are non transferable.
  • Hants Events at our sole discretion may cancel any booking at any given time without giving a reason in such case the Exhibitor’s payment will be refunded in full. 
  • Should Hants Events be forced to cancel due to circumstances outside of their control, (extreme weather, acts of God etc.) refunds will be subject to the terms of the cancellation, also the opportunity to transfer the booking to a new event , should the need arise. Hants Events accept no responsibility for any costs incurred by the Exhibitor for staffing, travel, printing or any other related preparation expenses, if the event does not take place for any reason. It is the Exhibitor’s responsibility to obtain its own Event Cancellation Insurance to cover such situations but we strongly hope this will not be the case.

Allocation of Exhibitor Space(s)

Stand space(s) will be allocated by Hants Events, although every effort will be made to accommodate an Exhibitors request(s) this cannot be guaranteed, we reserve the right to assign space as we determine beneficial to this event, taking into consideration all other Exhibitors and their requirements but particularly the impact any requests may make on the overall event. 

If an Exhibitor is not present by 10:45am which is 15 minutes of the event start time, they forfeit their allocated space.  How the space is then allocated is at the sole discretion of Hants Events. All exhibitors agree to only occupy the space they have selected and paid for on their booking form. If the Exhibitor, for whom the space was originally allocated to, arrives after 10:45 am they are no longer entitled to this space and may be offered an alternative space, possibly differing in size, if available and at the sole discretion of Hants Events. No refunds may be given.

Free Refreshments 

All sellers and exhibitors who have booked a space to exhibit on the day can enjoy free unlimited refreshments and light snacks throughout the day! This includes teas, coffees, hot chocolates, soft drinks, light snacks and fruit. Each person must bring their own cup along on the day for own use (helping us doing our bit for the environment!) 

Food Vendors 

All vendors must have relevant equipment certificates and permissions to attend with fire safety equipment. These must be available for inspection on the day.  

Guidelines & Information

Exhibitors may only promote/exhibit (including the distribution of marketing material from their stand) the business(s) that they have detailed on their Pre-Booking Form or email and cannot promote details of another business that is not their own, without prior permission from Hants Events. 

Admission

Admission charges for visitors apply as detailed at the entrance/registration of the event and/or as listed on the Hants Events website. Admission may be refused to any person that Hants Events does not wish to attend the fair, without giving any reason.

As an Exhibitor, if you have arranged for a customer to collect an item directly from you whilst you are Exhibiting at the event, they will need to pay the admission charge to attend the event. Exhibitors do not pay entry fees (max two per table) 

Teddy Bear Award Competitions Rules

Artists bears, animals and characters must be handmade (except for category 2) by ther artist entering. Alll bears, characters, animals etc must be brought along on the event day to be displayed for the show on the competition table (except for category 2 - photo competition). Photos for category 2 must be emailed or sent in by 23rd April 2020 to be entered for the show. (teddybearawards@gmail.com). Categories 1, 2 and 4 will be judged by Hants Events and chosen judges. Sorry no judges can enter the category they are judging. Category 3 will be voted by the public on the day. Prizes and awards will be given to the winners on the day.  Prizes are non transferable and no cash alternatives offered. First place winners will be offered a free banner advertisement on the Teddy Bear Fair's page on the Hants Events website for 1 year. Hants Events reserve the right to make changes to the competition if necessary and sorry no refunds for any enteries. You can enter up to 5 bears, animals or characters in each of the 3 categories. Each entry is £3.00 per category. (For example: you can enter one bear in each category and this will cost £9 entry fee. If you entered two bears in category 1, one bear in category 2 and four bears in category 3, this would be a total of seven entries costing £21)  All entries will be required to be displayed on the Hants Events competition table from 10:30am throughout the event until the winners are chosen at 3pm. At this point, all entries must be collected by the submitting artists. Any entries removed before 3pm will be disqualified. All entries must be paid for online before the event.

Conduct of Exhibitors

Hants Events reserve the right to stop any activity on the part of an Exhibitor that may cause annoyance to other Exhibitors or visitors. Business must be conducted only from the Exhibitors’ own stand and under no circumstances may this be carried out from elsewhere in the Exhibition.  We will not tolerate any conduct or behaviour that is seen to be inappropriate, discriminatory or offensive to other exhibitors, venue or visitors to the event.

The Exhibitor must not encroach upon exits, corridors or walkways, articles may be removed by Hants Events, with no responsibility on its part for any loss or damage by such removal. Hants Events reserve the right to remove any Exhibitor in the case of failure to comply with these Terms & Conditions and there shall be no refund of payment if such action is deemed necessary by the us or the venue.  Any damages caused by the exhibitor to the venue or equipment (tables, chairs, etc) will have to be paid for by the exhibitor. 

General Event Information

Hants Events will be in touch with the Exhibitors by e-mail in advance of the event as to the details of the fair including details such as arrival times and procedures, setting up, security, parking and other important details.  The information contained in such email will replace any previous information sent regarding the procedures at the Fair.  It is the Exhibitors responsibility to familiarise themselves with the contents of such e-mails and to ensure that such information is passed on to their team, we would also advise exhibitors to confirm receipt of any emails to them.

Exhibitors are not allowed to dismantle their display prior to the published closing time, either partially or completely. 

If an Exhibitor has to leave the event at any given time during the fairs operating times, for a non-emergency related reason, prior notification must be given to Hants Events in writing which may mean that Hants Events relocates the Exhibitor