Sat, 25 Apr|
Lockswood Community Centre
Locks Heath Teddy Bear Fair 2020
Visit up to forty stands of wonderful bespoke new artists bears, vintage & antique teddies as well as fantastic bear related accessories for sale! So if your a new or seasoned bear collector or maker, this friendly event is one not too miss!
Time & Location
25 Apr 2020, 11:00 – 16:00
Lockswood Community Centre, Lockswood Centre, Locks Heath, Southampton SO31 6DX, UK
About The Event
About the Teddy Bear Fair
The Teddy Bear Fair is a lovely friendly event in the heart of Hampshire, now in its fourth year in the bear fair industry. It offers up to forty stands full of wonderful bespoke new artists bears, vintage & antique teddies as well as fantastic bear related accessories for sale! So if your a new or seasoned bear collector or maker, this friendly event is one not too miss! Wonderful bears & related collectables created by some talented artists offering sources and collections not found on the high street.
As it's indoors you can stay warm and dry whilst browsing around . Facilities including toilets and refreshments with tables and chairs available. We hold this fair once a year, so spaces get booked up quickly and are well attended with over three hundred visitors and gaining more interest each event!
2020 Stallholder Competition
New for 2020, The Locks Heath Teddy Bear Fair will be holding our first;
- Exhibitors Competition for Best Dressed Stand
First place winner will receive an award and prizes and be entitled to advertise their bears etc on the hants events website free for one year until the next bear fair. Free entry to all stallholders on the day.
About Hants Events
The team at Hants Events believe that all events should be run smoothly for our stallholders and visitors. Most importantly, we expect to deliver a friendly enjoyable event. All our exhibitors are greeted and shown to their spaces and we make sure that each exhibitor has support during the whole day. We will make sure everyone is happy & settled before opening the doors to visitors and offer a nice warm drink to start the day!
We organise events of various types and styles. These include Craft & Gift Fairs, Indoor Car Boot Sales, Wedding Boot Fairs, Chocolate and Treats Fairs, Pet Fairs and Dog Shows. You’ll find all the currently confirmed events for 2020 on our website. We constantly strive to offer well-organised, professional events at reasonable prices for exhibitors.
We very much hope you’ll be able to join us this year in 2020!
Sam Paterson and the Hants Events Team
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Teddy Bear & Collectables Sellers
- Single Exhibitor Space - £48
- L-Shaped Exhibitor Space - £80
- Double Exhibitor Space - £85
- Triple Exhibitor Space - £135
- Bear Making Supplies - £110
- Table Hire - £5
- Electricity - £5
- Exhibitors Competition for Best Dressed Stand - FREE
- Chair Hire - FREE
- Parking - FREE
- Refreshments - FREE
Terms & Conditions of Booking
When you complete a booking and make payment, you are agreeing to these Terms & Conditions. It is the Exhibitor’s responsibility to obtain their own public liability and event cancellation insurance and we recommend doing so, although this is not a requirement.
Set up in peace from 9.15am - 11:00am. Park outside, unload, set up your table and space, park your car and sit down ready for visitors with a cuppa! Exhibitors can have a single space, (for doubles please book those specifically listed as double spaces). This allows space for more bear makers to attend. We offer a few L-shape spaces for those who need that bit more room, one triple space and one bear making supplies space. Please do read the details under each option when booking, we have some limited amount of stalls offering electricity, so please do select electricity if wanted.
It's £48 for a six foot space, bring along your own table or stand (must fit into the six foot space). We will also provide you with a chair or two to use on the day for free included in the space fee. If you would prefer to hire a table from us on the day (6 foot sturdy table) then you can at an additional cost of £5 at the time of booking. If you are planning on selling accessories too, alongside your table, you must be able to fit this within your six foot space safely. (This isn't possible with six foot tables as you end up encroaching onto next doors space) If not, you will need to book an additional space, bring your own hanging rail. Please ensure you are fully familiar with all terms and conditions as laid out on this page. We have a bear making supplier attending so respectfully ask other exhibitors to limit any selling of similar items, thank you.
Only stalls offering antique, vintage or new artists bears and bear accessories pertaining to this theme may book. Please send a photograph of what you sell to email@example.com before the event. No bric-a-brac or stalls that do not fit in with the theme of the event. If unsure please get in touch in the first instance.
The booking system is hosted by Wix the website provider, directly to us. When booking full payment must be made. You can book directly online or via telephone: 01329 484148 or 07841 660177. Please make sure you have read and understood all terms and conditions as well as the cancellation policy before booking. Any queries can be emailed to: firstname.lastname@example.org
We understand you may need to cancel your bookings for whatever reason. Please advise us of your cancellation via telephone or email in the first instance. Unfortunately we can not transfer bookings so if you have to cancel for any reason, here is our cancellation and refund policy:
- If you decide to cancel part or all of your booking up to 14 days before the event, a refund can be requested via email to: email@example.com. There is a £10 administration fee per booking. This covers all and any unrecoverable charges, fees and costs involved.
- For cancellations made within 14 days commencement of the event, you will receive 50% of the booking refunded.
- Cancellations made within 7 days or less of the commencement of the event are not entitled to refunds.
- Bookings are non transferable.
- Hants Events at our sole discretion may cancel any booking at any given time without giving a reason in such case the Exhibitor’s payment will be refunded in full.
- Should Hants Events be forced to cancel due to circumstances outside of their control, (extreme weather, acts of God etc.) refunds will be subject to the terms of the cancellation, also the opportunity to transfer the booking to a new event , should the need arise. Hants Events accept no responsibility for any costs incurred by the Exhibitor for staffing, travel, printing or any other related preparation expenses, if the event does not take place for any reason. It is the Exhibitor’s responsibility to obtain its own Event Cancellation Insurance to cover such situations but we strongly hope this will not be the case.
Allocation of Exhibitor Space(s)
Stand space(s) will be allocated by Hants Events, although every effort will be made to accommodate an Exhibitors request(s) this cannot be guaranteed, we reserve the right to assign space as we determine beneficial to this event, taking into consideration all other Exhibitors and their requirements but particularly the impact any requests may make on the overall event.
If an Exhibitor is not present by 10:45am which is 15 minutes of the event start time, they forfeit their allocated space. How the space is then allocated is at the sole discretion of Hants Events. All exhibitors agree to only occupy the space they have selected and paid for on their booking form. If the Exhibitor, for whom the space was originally allocated to, arrives after 10:45 am they are no longer entitled to this space and may be offered an alternative space, possibly differing in size, if available and at the sole discretion of Hants Events. No refunds may be given.
All sellers and exhibitors who have booked a space to exhibit on the day can help themselves & enjoy free unlimited refreshments and light snacks throughout the day! This includes teas, coffees, hot chocolates, soft drinks, light snacks and fruit. Each person must bring their own cup along on the day for own use (helping us doing our bit for the environment!)
All vendors must have relevant equipment certificates and permissions to attend with fire safety equipment. These must be available for inspection on the day.
Guidelines & Information
Exhibitors may only promote/exhibit (including the distribution of marketing material from their stand) the business(s) that they have detailed on their Pre-Booking Form or email and cannot promote details of another business that is not their own, without prior permission from Hants Events.
Admission charges for visitors apply as detailed at the entrance/registration of the event and/or as listed on the Hants Events website. Admission may be refused to any person that Hants Events does not wish to attend the fair, without giving any reason.
As an Exhibitor, if you have arranged for a customer to collect an item directly from you whilst you are Exhibiting at the event, they will need to pay the admission charge to attend the event. Exhibitors do not pay entry fees (max two per table)
Conduct of Exhibitors
Hants Events reserve the right to stop any activity on the part of an Exhibitor that may cause annoyance to other Exhibitors or visitors. Business must be conducted only from the Exhibitors’ own stand and under no circumstances may this be carried out from elsewhere in the Exhibition. We will not tolerate any conduct or behaviour that is seen to be inappropriate, discriminatory or offensive to other exhibitors, venue or visitors to the event.
The Exhibitor must not encroach upon exits, corridors or walkways, articles may be removed by Hants Events, with no responsibility on its part for any loss or damage by such removal. Hants Events reserve the right to remove any Exhibitor in the case of failure to comply with these Terms & Conditions and there shall be no refund of payment if such action is deemed necessary by the us or the venue. Any damages caused by the exhibitor to the venue or equipment (tables, chairs, etc) will have to be paid for by the exhibitor.
General Event Information
Hants Events will be in touch with the Exhibitors by e-mail in advance of the event as to the details of the fair including details such as arrival times and procedures, setting up, security, parking and other important details. The information contained in such email will replace any previous information sent regarding the procedures at the Fair. It is the Exhibitors responsibility to familiarise themselves with the contents of such e-mails and to ensure that such information is passed on to their team, we would also advise exhibitors to confirm receipt of any emails to them.
Exhibitors are not allowed to dismantle their display prior to the published closing time, either partially or completely.
If an Exhibitor has to leave the event at any given time during the fairs operating times, for a non-emergency related reason, prior notification must be given to Hants Events in writing which may mean that Hants Events relocates the Exhibitors positioning within the event, to lessen any impact on the Fairs ambience and as not to cause any general disruption to other Exhibitors. No refunds will be given if the new space allocated is smaller than the Exhibitor originally booked. Please note that apart from in an unavoidable emergency situation (where we would generally ask that the Exhibitor leave their display intact if at all possible and we will oversee dismantling and secure storage) any Exhibitor who opts to ignore our policy regarding packing away early, will be under scrutiny in future bookings.
All display materials must be completely removed from the venue at the end of the event, it is the Exhibitors responsibility to ensure that they have all of their possessions. All Exhibitors must leave their space free of litter and must remove any litter they or their visitors may have generated and dispose thereof properly.
It's imperative to us for the event to be busy! One method to achieve great exposure is using the largest platform of promotion being social media to advertise our events. Our Facebook pages have many followers and we invest in targeted sponsored adverts, to find interested visitors, exhibitors and families. The Hants Events Web Site has lots of traffic encouraging bookings which can be made directly on the our site. This ensures visitors a smooth experience and avoids leaving to a third party tickets agency. A minimum of five thousand leaflets are printed and delivered around the area. Posters are sent to local shops and areas of interest. The event is advertised in local magazines also throughout relevant internet sites. We also hold many other events throughout the year allowing us to promote the Teddy Bear Fair at these throughout the year.
We wish this Bear Fair to be successful & enjoyable as possible for all artists, sellers and visitors.
Health & Safety, Fire, and General Standards
Exhibitors must adhere to all fire, health, safety laws and regulations. Aisles and fire exits must be kept clear at all times. Exhibitors must also comply with rules and regulations prescribed by the venue. Children under the age of 12 are not permitted to assist at Exhibitors stands during opening times of the event. Any Exhibitors offering products and services within the food industry must be registered with their local environmental health authority and hold all relevant certificates and consents, which must also be available for inspection if requested.
All Exhibitors constructing internal display stands (of various design types) must ensure that they conform to the requirements of Hants Events and construction is carried out in accordance with all applicable Health & Safety laws and regulations. All displays must be of a professional standard and we encourage displays to appeal from various angles. Please ensure that you have notified us at the time of booking that you have a pop-up or back-drop display that may obstruct other Exhibitors or their displays, or cause a health and safety hazard if blocking exits.
It is the responsibility of the Exhibitor to be properly insured (including but not limited to public liability insurance) for any claims by any person or persons visiting or partaking in our events. The Exhibitor shall indemnify Hants Events against any claim or action for any injury or death being caused to any persons whosoever by any negligence on the part of the Exhibitor or for any damage to any property by the Exhibitor. Exhibitors accept liability for all ac