Sun, 22 Sept|
Hampshire Wedding Boot Fair (September 2019)
Buy and sell your pre-loved wedding items from Wedding dresses to table decorations. Find more inspiration with hand selected Wedding Suppliers offering their services to complete your special day & much more!
Time & Location
22 Sept 2019, 11:00 – 15:00
Victoria House, Hamble Ln, Southampton SO31 4TS, UK
About The Event
The Hampshire Wedding Boot Fair is so much more on trend & fun than a traditional wedding fair. Yes, a bridal event & boot fair giving a wonderful vibe and great results!
Couples, Brides2b & Visitors
On the day you can see in excess of 50 stalls with local Wedding Suppliers showing off quirky, vintage, rustic & NEW on trend ideas, brides offering their pre-loved wedding items for sale, simply classic and D.I.Y tips galore. A pamper corner, with hair, makeup and beauty treatments to beautify all the bridal party.
For brides & grooms to be, it's the opportunity to create your dream wedding no matter what your style or budget is. Inspiration and ideas can be found from the hand selected wedding suppliers offering their services to complete your day. You will also enjoy live entertainment, fashion shows and much more!
As it's indoors and outdoors, the show will go on no matter what the weather!. Facilities at this stunning venue including toilets, refreshments & food.
Free goody bags for the first 250 brides2b, filled with supplier info, money off vouchers and treats. On the day £2 entry, no need to pre-book.
VIP tickets are available at £5 (limited availability). These must be pre-booked via our website.
- VIP tickets offer early entry 30 mins before the main doors open to the public
- A gorgeous VIP goody bag with extra special contents
- Complimentary Refreshment on arrival
The event opens to visitors from 11:00 am until 3:00 pm with VIP entry at 10:30 am.
For the brides who have already been married, the wedding boot fair is the perfect way to pass on the special and wonderful items you put together and enjoyed. It not only inspires new brides2b but it offers them the opportunity to create their own wedding whilst promoting re-wearing, reusing & recycling. But best of all you get to earn some useful cash back for yourself! It's very exciting seeing others enjoy items that made your day extra special!
Wedding Services & Businesses Exhibitors
Wedding Services are an integral part of this event! Couples visit to enjoy a great event offering a vast range of styles, budgets and ideas. The Wedding Boot Fair element affords thrifty couples the chance to find bargains and inspiration as well as promoting recycling and vintage trends. The atmosphere is always electric and friendly, without the sometimes 'stuffy' feeling that traditionally wedding fairs were renowned for offering. We found a large amount of couples prefer the relaxed feel and typically spend longer searching & discussing their needs when they don't feel 'pressured'.
We hold up to three wedding boot fair events a year, therefore spaces do get booked up quickly. They are always extremely well attended with approximately 700-1,000 visitors at each one and gaining more interest with each event!
We have had fantastic feedback from all our wedding businesses and services who have previously exhibited. They reported that the atmosphere is wonderful and also re-book because they are happy with the results. This location in Victoria House affords much more scope than our previous fairs at Locks Heath, a much more appropriate symbiotic marriage of the two styles. Hants Events intend to keep costs as low as possible as we enjoy encouraging local and small businesses as well as more established ones. This however, does not reflect on the quality or amount of effort that this event is afforded keeping standards high.
It's imperative to us for the event to be busy! One method to achieve great exposure is using the largest platform of promotion being social media to advertise our events. Our Facebook pages have thousands of followers and we invest in targeted sponsored adverts, to find interested couples, exhibitors and families. The Hants Events Web Site has lots of traffic encouraging bookings which can be made directly on the our site. This ensures visitors a smooth experience and avoids leaving to a third party tickets agency. A minimum of ten thousand leaflets are printed and delivered around the area. Posters are sent to local wedding related businesses and areas of interest. The event is advertised in wedding magazines, local magazines also throughout wedding events & wedding fair sites. We also hold many other events throughout the year allowing us to promote the wedding fair at these throughout the year.
Brides selling pre-loved/nearly new
- Brides - £20 for a 6 ft space
- Hanging Rail Space (2 ft x 3 ft-bring your own hanging rail up to 4 ft) - £5
- Table - FREE
- Chair Hire - FREE
- Parking - FREE
- 6 ft Space - £75-£125
- 4 ft Space - £65
- Outdoor 3 x 3 m space - £55
- Vehicles Outdoor - £35 per vehicle, £65 for two, £90 for three. £25 per vehicle after. FREE 6 foot outdoor space with two cars or more booked.
- Hanging Rail Space (6 ft x 3 ft) - £75
- Electricity (Provided Indoors only) - £5
- Table Hire - FREE
- Chair Hire - FREE
- Parking - FREE
- Leaflets included in goody bags (250) for wedding exhibitors - FREE
- Leaflets included in Goody Bags if not an exhibitor - £25
All spaces, unless otherwise specified, will be situated within the Main Hall or the Marquee. The Marquee will have covered floor and be situated directly outside the Main Hall.
Leaflets/Flyers Distribution – If you are unable to attend our wedding boot fair, but would like to be involved, you can advertise within our Free to brides2b Goody Bags. These are given to brides2b only on entry and often on a display table also, for anyone to pick-up at the event. (250 Goody Bags) Please note however; if you are a stallholder at the event, this is already included within the exhibition fee!
Sellers have plenty of time to set up before visitors arrive from 8:30 am and need to be ready for 10:15 am. Park right outside the venue, unload, set up your table space, park your car and be ready for the event to open!
You will be provided with a 4 ft or 6 ft table plus two chairs to use on the day included in the fee. For those planning on selling clothes too, you will need to book an additional space to bring your own hanging rail (3-4 ft). Alll wedding exhibitors excluding brides, need PLI (public liability insurance) valid on the day of the event. Please bring your paperwork with you on the day for inspection.
Terms & Conditions of Booking
When you complete a booking and make payment, you are agreeing to these Terms & Conditions. It is the Exhibitor’s responsibility to obtain their own event cancellation insurance and we recommend doing so.
Request to Exhibit for Wedding Suppliers & Businesses
A Pre-booking Form must be completed online at www.hantsevents.co.uk and must contain all the information requested. Alternatively, send an email requesting which date you wish to attend, your business details including your web site address to firstname.lastname@example.org . These are not confirmation of a booking with us. We will send an email of confirmation to you once availability has been decided, then you can proceed with booking. We aim to do this as quickly as possible. Hants Events reserve the right to accept or refuse any application for a booking without giving any reason.
For brides selling pre-loved wedding items etc, there is no requirement to complete a pre-booking form. When wedding exhibitors have received the go ahead to book they may do so online.
The booking system is hosted by Wix the website provider, directly to us. When booking full payment must be made. You can book directly online or via telephone: 01329 484148. Please make sure you have read and understood all terms and conditions as well as the cancellation policy before booking. Any queries can be emailed to: email@example.com
We understand you may need to cancel your bookings for whatever reason. Please advise of of your cancellation via telephone or email in the first instance. Unfortunately we can not transfer bookings so if you have to cancel for any reason, here is our cancellation and refund policy:
- If you decide to cancel part or all of your booking up to 14 days before the event, a refund can be requested via email to: firstname.lastname@example.org. There is a £5 (Brides) or £15 (Businesses) administration fee per booking. This covers all and any unrecoverable charges, fees and costs involved.
- For cancellations made within 14 days commencement of the event, you will receive 50% of the booking refunded.
- Cancellations made within 7 days or less of the commencement of the event are not entitled to refunds.
- Bookings are non transferable.
- Hants Events at our sole discretion may cancel any booking at any given time without giving a reason in such case the Exhibitor’s payment will be refunded in full.
- Should Hants Events be forced to cancel due to circumstances outside of their control, (extreme weather, acts of god etc.) refunds will be subject to the terms of the cancellation, also the opportunity to transfer the booking to a new event , should the need arise. Hants Events accept no responsibility for any costs incurred by the Exhibitor fore staffing, travel, printing or any other related preparation expenses, if the event does not take place for any reason. It is the Exhibitor’s responsibility to obtain its own Event Cancellation Insurance to cover such situations but we strongly hope this will not be the case.
Allocation of Exhibitor Space(s)
Stand space(s) will be allocated by Hants Events, although every effort will be made to accommodate an Exhibitors request(s) this cannot be guaranteed, we reserve the right to assign space as we determine beneficial to this event, taking into consideration all other Exhibitors and their requirements but particularly the impact any requests may make on the overall event.
If an Exhibitor is not present by 9:45 am which is 30 minutes of the event start time, they forfeit their allocated space. How the space is then allocated is at the sole discretion of Hants Events. All exhibitors agree to only occupy the space they have selected and paid for on their booking form. If the Exhibitor, for whom the space was originally allocated to, arrives after 9:45 am they are no longer entitled to this space and may be offered an alternative space, possibly differing in size, if available and at the sole discretion of Hants Events. No refunds may be given.
The grounds provided are perfect for open stalls (weather permitting) the spaces are 3 x 3 meters. Exhibitors must have their own gazebos with all displays & equipment to fit within the allocated space provided. These must be in accordance to health & safety regulations as well as strong, sturdy & grounded which allow patrons to move around safely & securely as well as shelter from the elements. All outdoor exhibitors must provide their own tables, chairs & lighting as electricity is not supplied. Generators are allowed only with written permission & will need certification. Vehicles (not on display) must be removed from the exhibiting area by 9:45 am. No vehicles can be driven or moved around the exhibiting area during the event.
All vendors must have relevant equipment certificates and permissions to attend with fire safety equipment. These must be available for inspection on the day. Rubbish bins must be provided and removed at the end of the day.
Guidelines & Information
Exhibitors may only promote/exhibit (including the distribution of marketing material from their stand) the business(s) that they have detailed on their Pre-Booking Form or email and cannot promote details of another business that is not their own, without prior permission from Hants Events. This also applies to promoting other wedding related events that the Exhibitor may be attending or that would be in conflict with the event at which they are exhibiting with Hants Events.
Hants Events offers all Exhibitors the opportunity to provide an additional quantity of flyers/marketing material, to be distributed in the free goody bags, given to the first 250 brides2b upon entry. There are no additional charges for these services and the offer does not have to be accepted. There may also be a facility to display additional material on a communal display table or selected area. Advertising in any other areas is not permitted in such a manner to cause annoyance or disturbance to fellow exhibitors or visitors. Such flyers MUST be delivered to Hants Events up to 7 days before the event. Any not with us by this date may not be included in the bags. Please request the address to send to email@example.com
Admission charges for visitors apply as detailed at the entrance/registration of the event and/or as listed on the Hants Events website. Admission may be refused to any person that Hants Events does not wish to attend the fair, without giving any reason.
As an Exhibitor, if you have arranged for a customer to collect an item directly from you whilst you are Exhibiting at the event, they will need to pay the admission charge to attend the event. Exhibitors do not pay entry fees (max two per table)
Conduct of Exhibitors
Hants Events reserve the right to stop any activity on the part of an Exhibitor that may cause annoyance to other Exhibitors or visitors. Business must be conducted only from the Exhibitors’ own stand and under no circumstances may this be carried out from elsewhere in the Exhibition. We will not tolerate any conduct or behaviour that is seen to be inappropriate, discriminatory or offensive to other exhibitors, venue or visitors to the event.
The Exhibitor must not encroach upon exits, corridors or walkways, articles may be removed by Hants Events, with no responsibility on its part for any loss or damage by such removal. Hants Events reserve the right to remove any Exhibitor in the case of failure to comply with these Terms & Conditions and there shall be no refund of payment if such action is deemed necessary by the us or the venue. Any damages caused by the exhibitor to the venue or equipment (tables, chairs, table cloths etc) will have to be paid for by the exhibitor.
General Event Information
Hants Events will be in touch with the Exhibitors by e-mail in advance of the event as to the details of the fair including details such as a