Hampshire Wedding Boot Fair (September 2019)
Time & Location
About The Event
The Hampshire Wedding Boot Fair is so much more on trend & fun than a traditional wedding fair. Yes, a bridal event & boot fair giving a wonderful vibe and great results!
Couples, Brides2b & Visitors
On the day you can see in excess of 50 stalls with local Wedding Suppliers showing off quirky, vintage, rustic & NEW on trend ideas, brides offering their pre-loved wedding items for sale, simply classic and D.I.Y tips galore. A pamper corner, with hair, makeup and beauty treatments to beautify all the bridal party.
For brides & grooms to be, it's the opportunity to create your dream wedding no matter what your style or budget is. Inspiration and ideas can be found from the hand selected wedding suppliers offering their services to complete your day. You will also enjoy live entertainment, fashion shows and much more!
As it's indoors and outdoors, the show will go on no matter what the weather!. Facilities at this stunning venue including toilets, refreshments & food.
Free goody bags for the first 250 brides2b, filled with supplier info, money off vouchers and treats. On the day £2 entry, no need to pre-book.
VIP tickets are available at £5 (limited availability). These must be pre-booked via our website.
- VIP tickets offer early entry 30 mins before the main doors open to the public
- A gorgeous VIP goody bag with extra special contents
- Complimentary Refreshment on arrival
The event opens to visitors from 11:00 am until 3:00 pm with VIP entry at 10:30 am.
For the brides who have already been married, the wedding boot fair is the perfect way to pass on the special and wonderful items you put together and enjoyed. It not only inspires new brides2b but it offers them the opportunity to create their own wedding whilst promoting re-wearing, reusing & recycling. But best of all you get to earn some useful cash back for yourself! It's very exciting seeing others enjoy items that made your day extra special!
Wedding Services & Businesses Exhibitors
Wedding Services are an integral part of this event! Couples visit to enjoy a great event offering a vast range of styles, budgets and ideas. The Wedding Boot Fair element affords thrifty couples the chance to find bargains and inspiration as well as promoting recycling and vintage trends. The atmosphere is always electric and friendly, without the sometimes 'stuffy' feeling that traditionally wedding fairs were renowned for offering. We found a large amount of couples prefer the relaxed feel and typically spend longer searching & discussing their needs when they don't feel 'pressured'.
We hold up to three wedding boot fair events a year, therefore spaces do get booked up quickly. They are always extremely well attended with approximately 700-1,000 visitors at each one and gaining more interest with each event!
We have had fantastic feedback from all our wedding businesses and services who have previously exhibited. They reported that the atmosphere is wonderful and also re-book because they are happy with the results. This location in Victoria House affords much more scope than our previous fairs at Locks Heath, a much more appropriate symbiotic marriage of the two styles. Hants Events intend to keep costs as low as possible as we enjoy encouraging local and small businesses as well as more established ones. This however, does not reflect on the quality or amount of effort that this event is afforded keeping standards high.
It's imperative to us for the event to be busy! One method to achieve great exposure is using the largest platform of promotion being social media to advertise our events. Our Facebook pages have thousands of followers and we invest in targeted sponsored adverts, to find interested couples, exhibitors and families. The Hants Events Web Site has lots of traffic encouraging bookings which can be made directly on the our site. This ensures visitors a smooth experience and avoids leaving to a third party tickets agency. A minimum of ten thousand leaflets are printed and delivered around the area. Posters are sent to local wedding related businesses and areas of interest. The event is advertised in wedding magazines, local magazines also throughout wedding events & wedding fair sites. We also hold many other events throughout the year allowing us to promote the wedding fair at these throughout the year.
Brides selling pre-loved/nearly new
- Brides - £20 for a 6 ft space
- Hanging Rail Space (2 ft x 3 ft-bring your own hanging rail up to 4 ft) - £5
- Table - FREE
- Chair Hire - FREE
- Parking - FREE
- 6 ft Space - £75-£125
- 4 ft Space - £65
- Outdoor 3 x 3 m space - £55
- Vehicles Outdoor - £35 per vehicle, £65 for two, £90 for three. £25 per vehicle after. FREE 6 foot outdoor space with two cars or more booked.
- Hanging Rail Space (6 ft x 3 ft) - £75
- Electricity (Provided Indoors only) - £5
- Table Hire - FREE
- Chair Hire - FREE
- Parking - FREE
- Leaflets included in goody bags (250) for wedding exhibitors - FREE
- Leaflets included in Goody Bags if not an exhibitor - £25
All spaces, unless otherwise specified, will be situated within the Main Hall or the Marquee. The Marquee will have covered floor and be situated directly outside the Main Hall.
Leaflets/Flyers Distribution – If you are unable to attend our wedding boot fair, but would like to be involved, you can advertise within our Free to brides2b Goody Bags. These are given to brides2b only on entry and often on a display table also, for anyone to pick-up at the event. (250 Goody Bags) Please note however; if you are a stallholder at the event, this is already included within the exhibition fee!
Sellers have plenty of time to set up before visitors arrive from 8:30 am and need to be ready for 10:15 am. Park right outside the venue, unload, set up your table space, park your car and be ready for the event to open!
You will be provided with a 4 ft or 6 ft table plus two chairs to use on the day included in the fee. For those planning on selling clothes too, you will need to book an additional space to bring your own hanging rail (3-4 ft). Alll wedding exhibitors excluding brides, need PLI (public liability insurance) valid on the day of the event. Please bring your paperwork with you on the day for inspection.
Terms & Conditions of Booking
When you complete a booking and make payment, you are agreeing to these Terms & Conditions. It is the Exhibitor’s responsibility to obtain their own event cancellation insurance and we recommend doing so.
Request to Exhibit for Wedding Suppliers & Businesses
A Pre-booking Form must be completed online at www.hantsevents.co.uk and must contain all the information requested. Alternatively, send an email requesting which date you wish to attend, your business details including your web site address to firstname.lastname@example.org . These are not confirmation of a booking with us. We will send an email of confirmation to you once availability has been decided, then you can proceed with booking. We aim to do this as quickly as possible. Hants Events reserve the right to accept or refuse any application for a booking without giving any reason.
For brides selling pre-loved wedding items etc, there is no requirement to complete a pre-booking form. When wedding exhibitors have received the go ahead to book they may do so online.
The booking system is hosted by Wix the website provider, directly to us. When booking full payment must be made. You can book directly online or via telephone: 01329 484148. Please make sure you have read and understood all terms and conditions as well as the cancellation policy before booking. Any queries can be emailed to: email@example.com
We understand you may need to cancel your bookings for whatever reason. Please advise of of your cancellation via telephone or email in the first instance. Unfortunately we can not transfer bookings so if you have to cancel for any reason, here is our cancellation and refund policy:
- If you decide to cancel part or all of your booking up to 14 days before the event, a refund can be requested via email to: firstname.lastname@example.org. There is a £5 (Brides) or £15 (Businesses) administration fee per booking. This covers all and any unrecoverable charges, fees and costs involved.
- For cancellations made within 14 days commencement of the event, you will receive 50% of the booking refunded.
- Cancellations made within 7 days or less of the commencement of the event are not entitled to refunds.
- Bookings are non transferable.
- Hants Events at our sole discretion may cancel any booking at any given time without giving a reason in such case the Exhibitor’s payment will be refunded in full.
- Should Hants Events be forced to cancel due to circumstances outside of their control, (extreme weather, acts of god etc.) refunds will be subject to the terms of the cancellation, also the opportunity to transfer the booking to a new event , should the need arise. Hants Events accept no responsibility for any costs incurred by the Exhibitor fore staffing, travel, printing or any other related preparation expenses, if the event does not take place for any reason. It is the Exhibitor’s responsibility to obtain its own Event Cancellation Insurance to cover such situations but we strongly hope this will not be the case.
Allocation of Exhibitor Space(s)
Stand space(s) will be allocated by Hants Events, although every effort will be made to accommodate an Exhibitors request(s) this cannot be guaranteed, we reserve the right to assign space as we determine beneficial to this event, taking into consideration all other Exhibitors and their requirements but particularly the impact any requests may make on the overall event.
If an Exhibitor is not present by 9:45 am which is 30 minutes of the event start time, they forfeit their allocated space. How the space is then allocated is at the sole discretion of Hants Events. All exhibitors agree to only occupy the space they have selected and paid for on their booking form. If the Exhibitor, for whom the space was originally allocated to, arrives after 9:45 am they are no longer entitled to this space and may be offered an alternative space, possibly differing in size, if available and at the sole discretion of Hants Events. No refunds may be given.
The grounds provided are perfect for open stalls (weather permitting) the spaces are 3 x 3 meters. Exhibitors must have their own gazebos with all displays & equipment to fit within the allocated space provided. These must be in accordance to health & safety regulations as well as strong, sturdy & grounded which allow patrons to move around safely & securely as well as shelter from the elements. All outdoor exhibitors must provide their own tables, chairs & lighting as electricity is not supplied. Generators are allowed only with written permission & will need certification. Vehicles (not on display) must be removed from the exhibiting area by 9:45 am. No vehicles can be driven or moved around the exhibiting area during the event.
All vendors must have relevant equipment certificates and permissions to attend with fire safety equipment. These must be available for inspection on the day. Rubbish bins must be provided and removed at the end of the day.
Guidelines & Information
Exhibitors may only promote/exhibit (including the distribution of marketing material from their stand) the business(s) that they have detailed on their Pre-Booking Form or email and cannot promote details of another business that is not their own, without prior permission from Hants Events. This also applies to promoting other wedding related events that the Exhibitor may be attending or that would be in conflict with the event at which they are exhibiting with Hants Events.
Hants Events offers all Exhibitors the opportunity to provide an additional quantity of flyers/marketing material, to be distributed in the free goody bags, given to the first 250 brides2b upon entry. There are no additional charges for these services and the offer does not have to be accepted. There may also be a facility to display additional material on a communal display table or selected area. Advertising in any other areas is not permitted in such a manner to cause annoyance or disturbance to fellow exhibitors or visitors. Such flyers MUST be delivered to Hants Events up to 7 days before the event. Any not with us by this date may not be included in the bags. Please request the address to send to email@example.com
Admission charges for visitors apply as detailed at the entrance/registration of the event and/or as listed on the Hants Events website. Admission may be refused to any person that Hants Events does not wish to attend the fair, without giving any reason.
As an Exhibitor, if you have arranged for a customer to collect an item directly from you whilst you are Exhibiting at the event, they will need to pay the admission charge to attend the event. Exhibitors do not pay entry fees (max two per table)
Conduct of Exhibitors
Hants Events reserve the right to stop any activity on the part of an Exhibitor that may cause annoyance to other Exhibitors or visitors. Business must be conducted only from the Exhibitors’ own stand and under no circumstances may this be carried out from elsewhere in the Exhibition. We will not tolerate any conduct or behaviour that is seen to be inappropriate, discriminatory or offensive to other exhibitors, venue or visitors to the event.
The Exhibitor must not encroach upon exits, corridors or walkways, articles may be removed by Hants Events, with no responsibility on its part for any loss or damage by such removal. Hants Events reserve the right to remove any Exhibitor in the case of failure to comply with these Terms & Conditions and there shall be no refund of payment if such action is deemed necessary by the us or the venue. Any damages caused by the exhibitor to the venue or equipment (tables, chairs, table cloths etc) will have to be paid for by the exhibitor.
General Event Information
Hants Events will be in touch with the Exhibitors by e-mail in advance of the event as to the details of the fair including details such as arrival times and procedures, setting up, security, parking and other important details. The information contained in such email will replace any previous information sent regarding the procedures at the Fair. It is the Exhibitors responsibility to familiarise themselves with the contents of such e-mails and to ensure that such information is passed on to their team, we would also advise exhibitors to confirm receipt of any emails to them.
Exhibitors must arrive within the specified set-up times and displays must be complete and ready 15 minutes prior to the published fairs commencement time for VIP entry.
Exhibitors are not allowed to dismantle their display prior to the published closing time, either partially or completely.
If an Exhibitor has to leave the event at any given time during the fairs operating times, for a non-emergency related reason, prior notification must be given to Hants Events in writing which may mean that Hants Events relocates the Exhibitors positioning within the event, to lessen any impact on the Fairs ambience and as not to cause any general disruption to other Exhibitors. No refunds will be given if the new space allocated is smaller than the Exhibitor originally booked. Please note that apart from in an unavoidable emergency situation (where we would generally ask that the Exhibitor leave their display intact if at all possible and we will oversee dismantling and secure storage) any Exhibitor who opts to ignore our policy regarding packing away early, will be under scrutiny in future bookings.
All display materials must be completely removed from the venue at the end of the event, it is the Exhibitors responsibility to ensure that they have all of their possessions. All Exhibitors must leave their space free of rubbish and must remove any rubbish they or their visitors may have generated and dispose thereof properly.
Health & Safety, Fire, and General Standards
Exhibitors must adhere to all fire, health, safety laws and regulations. Aisles and fire exits must be kept clear at all times. Exhibitors must also comply with rules and regulations prescribed by the venue. Children under the age of 12 are not permitted to assist at Exhibitors stands during opening times of the event. Any Exhibitors offering products and services within the food industry must be registered with their local environmental health authority and hold all relevant certificates and consents, which must also be available for inspection if requested.
All helium gas cylinders must be removed from the premises immediately after the balloon display has been constructed and remain in the relevant Exhibitors storage facility (namely their vehicle it was transported in) throughout the entirety of the event. Any constructed archways must be pre-agreed with Hants events and must not encroach on another Exhibitor or cause any obstruction.
All Exhibitors constructing internal display stands (of various design types) must ensure that they conform to the requirements of Hants events and construction is carried out in accordance with all applicable Health & Safety laws and regulations. All displays must be of a professional standard and we encourage displays to appeal from various angles. Please ensure that you have notified us at the time of booking that you have a pop-up or back-drop display that may obstruct other Exhibitors or their displays, or cause a health and safety hazard if blocking exits.
It is the responsibility of the Exhibitor to be properly insured (including but not limited to public liability insurance) for any claims by any person or persons visiting or partaking in Hants event. The Exhibitor shall indemnify Hants events against any claim or action for any injury or death being caused to any persons whosoever by any negligence on the part of the Exhibitor or for any damage to any property by the Exhibitor. Exhibitors accept liability for all acts or omissions of themselves and their agents or representatives. Hants events will not be responsible for the safety of any property owned by or brought to the event by an exhibitor or any other person on his behalf, or for any loss or damage that may occur to such property, unless caused by Hants event negligence.
It is not the responsibility of Hants events to provide electrical facilities for the Exhibitor, unless access to an electrical supply has been requested & paid for when booking. Exhibitors must provide their own extension lead which must also display a current PAT Certification Label, as must any other electrical equipment used on/for the Exhibitors display. Failure of such equipment not complying with current legislation may result in the exhibitor being unable to use the particular item(s) in question. All cables/electrical leads, connected to an electricity supply must be covered by an appropriate ‘trip-guard’ (either rubber or be taped securely to the floor and approved by Hants events) No refunds will be given whereby the Exhibitor cannot display their business or services in this manner, due to their non compliance with current PAT Certification requirements.
Both PPL and PRS Licences are required by any Exhibitors wishing to use recorded material (including CD/Record/Cassette/Video) on their stands in the Exhibition.
PPL (Phonographic Performance Limited) covers the public use of sound recordings on behalf of the artistes concerned. PRS (Performing Rights Society) covers the public performance of copyright musical works on behalf of the composers and publishers.
The use of microphones or any other announcement/loud-speaker device is not permitted unless agreed with Hants events in advance.
Food Hygiene, Outdoor Catering, Alcohol Licence – Any Exhibitors offering products and services within the food industry must be registered with their local environmental health authority and hold relative certificates which must also be available for inspection if requested.
Flyer Distribution Service
Those Exhibitors who are not present at a fair but have opted for Flyer Distribution Service, must arrange for any marketing material to arrive at Hants events no later than a week prior to the event date. It is the Exhibitors responsibility to ensure that they arrive and should contact Hants events to confirm receipt. Material may only promote one business unless previously agreed with Hants events, if any materials arrive and are found to be of a poor standard or quality, damaged, or detrimental to the standards of the event or reputation of the business, Hants events reserve the right to refuse in its sole discretion distribution of such material.
Wedding transportation will be positioned externally at the venue and as determined by Hants events. All vehicles must be clean and presentable. Any spillages of fuel, grease or oil is the responsibility of the Exhibitor and must be cleaned to a satisfactory standard with approval and agreement from the venue. Any costs arising from clean-up situations will be the responsibility of the Exhibitor.
Hants events operate a strict policy of not passing on any form of data, collected from visitors to our wedding fairs, to any third parties. Exhibitors are responsible for their own data capture whilst attending our wedding fairs We ask that any such facility is clearly detailed on your exhibitor stand, disassociating Hants events from the method by which you are obtaining the information. You must comply with the Data Protection Act as to how you use/handle any personal data.
Should a member of the public contact Hants events to request an exhibitor’s detail, we will be entitled to forward the Exhibitors business name, address and all relevant contact information as provided on their Booking Form.
Should any visitors to our wedding fairs make a direct complaint to Hants events on more than three occasions about a particular business exhibiting at our fairs, relating to any form of service, activity, trades description, manner (oral or written communication) Hants events in its sole discretion has the right to terminate any future bookings, refunding any monies paid in respect of such future bookings. Hants events will not be associated with any business that is unprofessional or has a detrimental effect on the actual event or overall reputation of Hants event’s business.
Should an Exhibitor have a justifiable complaint on the day of a fairs, relating directly to/or affecting the event and their ability to exhibit, they must address the nature and details directly to Hants events only (not the venue or any other representative) The Exhibitor must discuss in a courteous manner, in private away from all other Exhibitors, the nature of their complaint and proposed solution. Hants events will aim to resolve the issue, given the time, situation and feasibility of resolving the complaint to a satisfactory level for both parties.
The pre-booking Form and these Terms and Conditions shall constitute the entire agreement between Hants events and the Exhibitor and no statement, promise or representation (other than one made fraudulently) made by or on behalf of the Organiser (whether made orally or on Hants event’s website) shall be binding on Hants events unless agreed to in writing by a representative of Hants events.
Exclusion and limitation liability
These Terms and Conditions apply to the exclusion of any other terms whether implied by statute, custom or a course of dealing. Save that nothing in these Terms and Conditions shall be construed as limiting or excluding Hants events liability for death or personal injury caused by its negligence, for any fraud by Hants events or for any liability which may not be excluded under statute, the liability of Hants events is excluded and/or limited in the following respects.
Under no circumstances whatsoever shall Hants events (whether in contract, tort, negligence, breach of statutory duty or otherwise) be liable for any loss of profit, loss of opportunity, loss or damage to goodwill or for any indirect or consequential loss suffered or incurred by the Exhibitor in relation to any booking, the event or otherwise under these Terms and Conditions.
Subject to the preceding paragraph, any other liability of Hants Events to the Exhibitor howsoever arising (whether in contract, tort, negligence, breach of statutory duty or otherwise) shall be limited to the total amount paid by the Exhibitor to Hants events in relation to a booking made subject to these Terms and Conditions.
- Sold OutBride Space Outdoor Gazebo£20£200£0
- Bride Space£20£200£0
- Sold OutBride Hanging Rail Space£5£50£0
- Supplier or Bride Space 4ft£65£650£0
- Wedding Supplier 6 ft Space£75£750£0
- Trade Outdoor 3 x 3 m£45£450£0
- Sold OutWedding Suppliers 10 ft Space£125£1250£0
- Sold OutWedding Photographer & Video£95£950£0