Hampshire Pet Fair & Fun Dog Show

The Hampshire Pet Fair & Fun Dog Show 2019

Event Details & Terms & Conditions

You are invited to attend a fun packed event on Saturday 17th August 2019, meeting lots of animals, reptiles, exotic pets, join in with a fun dog show & so much more. There will be plenty of pet retail therapy to keep everyone and age happy! Demonstrations, food & refreshments, get your dog photographed on the day, birds of prey, rescues & charities, ferret racing, children's entertainment & more... Spend the day relaxing in the grounds with food, drinks, watching everyone have fun!

Visitors

A really fun time out for everyone of any age who loves pets of all types, Hampshire Pet Fair & Fun Dog Show at Victoria House, Hamble Lane, Southampton, Hampshire, SO31 4TS.

We've packed as many different types of pets, animals and fun in the event as we can!  Every year we will add something new! Whether you are old or young, have your own pets or looking to own one for the first time, this fair is a great opportunity to meet and learn about different types of animals with some expert advice from exhibitors and others at the event. Plenty of animal encounters on the day some with demonstrations.

There are lots of goodies and pet related items to buy for both you and your pet. Even your own dog is welcome to come along!  We do ask they are well behaved and on a lead at all times. Plus a Fun Dog show and plenty of children's entertainment, food and refreshments. You can expect on the day to see:

• Animals Display & Encounters

• Birds of Prey Displays

• Large Reptile, Amphibian & Insect Display

• Fun Dog Show

• Gundog Display Team

• Demonstrations for Dog Training

• Ferret Racing

• Children’s entertainment

• Trade Stands & Pet related artists/crafts /services etc.

• Charities & Pet Rescues

• Animal & Pet Clubs

• Food & Drink

• More being arranged & finalised!

The event is open to visitors from 10:00am untill 4:00pm. Free parking all day. Entry Prices for visitors on the day are as follows, cash or card payments excepted.

• Adult - £6
• Under 12 years - £4
• Under 2's - Free
• Concessions - £5

The prices are to enter and visit all areas of the pet fair both inside & outside; and also include at no extra cost interaction with;

1. The mobile Animal farm (Including animals such as Llamas, piglets, lambs, chickens, chicks, rabbits etc.) for free throughout the day
2. The Birds of Prey on display throughout the day & flying or handling displays
3. The Gundog displays & Dog training sessions
4. The Reptile, Amphibian & Exotics Displays
5. Face Painting for Children & some entertainment
6. Free Parking

The Dog Show is £2 per dog per class to enter. 

There maybe other optional areas of entertainment that will incur small fees that are not included in your ticket price.

Unfortunately, there is always a slim possibility of a display or exhibitor/stand cancelling due to unforeseen circumstances of which are out of our control.  Animals welfare will always come first in decisions made.  Whilst we are hopeful & confident this won't happen, we will notify you on this website of any changes where possible.  We would also add a disclaimer that should any display pull out at the last minute or day, we cannot be held responsible and whilst this would be disappointing, there will still be many other displays, fun and plenty of animals and stands to see.  Please make sure if you have children they are with you at all times and supervised when handling or petting of any animals.  Thank you and enjoy the day!

The Venue

A very pleasant surprise awaits you at Victoria House. This historic Grade II listed building is nestled on the edge of The Royal Victoria Country Park in Hamble which boasts beautiful views and extensive grounds.

Victoria House was built in 1866 and remains virtually unchanged to this day.  Nested in a stunning location, you will see wildlife such as deer, countless varieties of birds, beautiful trees and extensive grounds.  The perfect venue for a lovely family day out. 

As it's indoors & outdoors, you can stay warm and dry should the weather be unpredictable during the day.   Facilities at this stunning venue including toilets, refreshments & food, free parking, seating areas

Traders, Pet Services, Businesses & Exhibitors

Don't miss out on being part of this event!  Whether you are offering a pet related service, a small business or a charity/rescue this event is a great platform from which to meet people face to face specifically visiting, as they love pets & animals! As well as promoting your trade or raising money for your rescue you will also enjoy being part of an exciting event in the pet industry.

The first Pet Fair was in 2014.  They are always extremely well attended with approximately 2-3,000 visitors at each one and gaining more interest with each event!

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Trade, Business or Servce Exhibitors/Stands

• Indoor Trade 4 ft Space- £35
• Indoor Trade 6 ft Space - £40
• Indoor Trade 10 ft Space - £70
• Outdoor Trade 3 x 3 m space - £35
• Outdoor Trade 6 x 3 m space - £70
• Outdoor Trade Catering 3 x 3m (Food & Drinks)- £65
• Outdoor Trade Catering 6 x 3m (Food & Drinks)- £110
• Electricity (Provided Indoors only) - £5
• Table Hire Indoors - FREE
• Chair Hire Indoors - FREE
• Parking - FREE

Charity, Animal Rescue & Club Exhibitors/Stands

• Indoor Concession 4 ft Space- £25
• Indoor Concession 6 ft Space - £30
• Outdoor Concession 3 x 3 m space - £25
• Outdoor Concession 6 x 3 m space - £45
• Electricity (Provided Indoors only) - £5
• Table Hire Indoors - FREE
• Chair Hire Indoors - FREE
• Parking - FREE

Show Guide Advertising

• 1/4 of a Page Advert (6 x 6 cm) - £15
• 1/2 a Page Advert (9 x 13 cm) - £25
• A Full Page Advert (19 x 13 cm) - £45
• A Full Page on the Back of the Guide Advert (19 x 13 cm) - £55

Outdoor stands must provide their own gazebos, tables, chairs, etc. Each Space includes 2 Adult admission tickets (wristbands). Further tickets for extra helpers can be pre-purchased for £3 adults. Wristbands must be worn by all stallholders throughout the day.

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Sellers

Sellers have plenty of time to set up before visitors arrive from 8:00 am and need to be ready for 09:45 am. Park right outside the venue, unload, set up your table space, park your car and be ready for the event to open! 

You will be provided with a 4 ft or 6 ft table plus two chairs to use on the day included in the fee if INDOORS only.  All exhibitors need PLI (public liability insurance) valid on the day of the event. Please bring your paperwork with you on the day for inspection.

Terms & Conditions of Booking 

When you complete a booking and make payment, you are agreeing to these Terms & Conditions. It is the Exhibitor’s responsibility to obtain their own event cancellation insurance and we recommend doing so.

Request to Exhibit for Suppliers & Businesses

A Pre-booking Form must be completed online at www.hantsevents.co.uk/pet-fair and must contain all the information requested. Alternatively, send an email requesting which event you wish to attend, your business details including your web site address to hantsevents@yahoo.co.uk .  These are not confirmation of a booking with us.  We will send an email of confirmation to you once availability has been decided, then you can proceed with booking. We aim to do this as quickly as possible. Hants Events reserve the right to accept or refuse any application for a booking without giving any reason. 

Bookings

When exhibitors have received the go ahead to book they may do so online.

The booking system is hosted by Wix the website provider, directly to us. When booking full payment must be made.  You can book directly online or via telephone: 01329 484148. Please make sure you have read and understood all terms and conditions as well as the cancellation policy before booking. Any queries can be emailed to: hantsevents@yahoo.co.uk

Show Guide - Advertising

On the day, Hampshire Pet Fair will be giving out a Free Pet Fair Guide/program to visitors.  This will be A5 size and will have the following information:

• What's happening during the day, including some photos
• Sponsor's details  
• A map of where certain attractions are situated inside and outside
• Some fun facts for all ages & more

This is an ideal platform to advertise your business or charity/rescue in more detail for everyone to see and take away your contact details. Why not have discounts, offers or vouchers available that can be used on or after the day? 

Perhaps you're a local business who would like to advertise despite not being able to attend the show.  Prices are simple and help towards the print of 3,000 minimum printed guides. All in full colour!

Cancellations

We understand you may need to cancel your bookings for whatever reason.  Please advise of of your cancellation via telephone or email in the first instance.  Unfortunately we can not transfer bookings so if you have to cancel for any reason, here is our cancellation and refund policy:

• If you decide to cancel part or all of your booking up to 14 days before the event, a refund can be requested via email to: hantsevents@yahoo.co.uk. There is a £10 administration fee per booking. This covers all and any unrecoverable charges, fees and costs involved.
• For cancellations made within 14 days commencement of the event, you will receive 50% of the booking refunded.
• Cancellations made within 7 days or less of the commencement of the event are not entitled to refunds.
• Bookings are non transferable.
• Hants Events at our sole discretion may cancel any booking at any given time without giving a reason in such case the Exhibitor’s payment will be refunded in full. 
• Should Hants Events be forced to cancel due to circumstances outside of their control, (extreme weather, acts of god etc.) refunds will be subject to the terms of the cancellation, also the opportunity to transfer the booking to a new event , should the need arise. Hants Events accept no responsibility for any costs incurred by the Exhibitor fore staffing, travel, printing or any other related preparation expenses, if the event does not take place for any reason. It is the Exhibitor’s responsibility to obtain its own Event Cancellation Insurance to cover such situations but we strongly hope this will not be the case.

Allocation of Exhibitor Space(s)

Stand space(s) will be allocated by Hants Events, although every effort will be made to accommodate an Exhibitors request(s) this cannot be guaranteed, we reserve the right to assign space as we determine beneficial to this event, taking into consideration all other Exhibitors and their requirements but particularly the impact any requests may make on the overall event. 

If an Exhibitor is not present by 9:30 am which is 30 minutes of the event start time, they forfeit their allocated space.  How the space is then allocated is at the sole discretion of Hants Events. All exhibitors agree to only occupy the space they have selected and paid for on their booking form. If the Exhibitor, for whom the space was originally allocated to, arrives after 9:30 am they are no longer entitled to this space and may be offered an alternative space, possibly differing in size, if available and at the sole discretion of Hants Events. No refunds may be given.

Outdoor Exhibitors

The grounds provided are perfect for open & covered stalls (weather permitting) the spaces are 3 x 3 meters. Exhibitors must have their own gazebos with all displays & equipment to fit within the allocated space provided. These must be in accordance to health & safety regulations as well as strong, sturdy & grounded which allow patrons to move around safely & securely as well as shelter from the elements. All outdoor exhibitors must provide their own tables, chairs & lighting as electricity is not supplied. Generators are allowed only with written permission & will need certification. Vehicles (not on display) must be removed from the exhibiting area by 9:30 am. No vehicles can be driven or moved around the exhibiting area during the event. 

Food Vendors 

All vendors must have relevant equipment certificates and permissions to attend with fire safety equipment. These must be available for inspection on the day.  Rubbish bins must be provided and removed at the end of the day.

Marketing

It's imperative to us for the event to be busy! One method to achieve great exposure is using the largest platform of promotion being social media to advertise our events.  Our Facebook pages have thousands of followers and we invest in targeted sponsored adverts, to find people interested in pets & animals, exhibitors and families. The Hants Events Web Site has lots of traffic encouraging bookings which can be made directly on the our site.  This ensures visitors a smooth experience and avoids leaving to a third party tickets agency. A minimum of ten thousand leaflets are printed and delivered around the area. Posters are sent to local related businesses, services and areas of interest.  The event is advertised in local magazines also throughout pet and general event advertising sites. We also hold many other events throughout the year allowing us to promote the wedding fair at these throughout the year.

Guidelines & Information

Exhibitors may only promote/exhibit (including the distribution of marketing material from their stand) the business(s) that they have detailed on their Pre-Booking Form or email and cannot promote details of another business that is not their own, without prior permission from Hants Events.  This also applies to promoting other related events that the Exhibitor may be attending or that would be in conflict with the events at which they are exhibiting with Hants Events.

Admission

Admission charges for visitors apply as detailed at the entrance/registration of the event and/or as listed on the Hants Events website. Admission may be refused to any person that Hants Events does not wish to attend the fair, without giving any reason.

As an Exhibitor, if you have arranged for a customer to collect an item directly from you whilst you are Exhibiting at the event, they will need to pay the admission charge to attend the event. Exhibitors do not pay entry fees (max two per table/space).  Further helpers who require tickets, limited amounts may be purchased at a concessional rate of £3 adults, £2 under 12's, 

Conduct of Exhibitors

Hants Events reserve the right to stop any activity on the part of an Exhibitor that may cause annoyance to other Exhibitors or visitors. Business must be conducted only from the Exhibitors’ own stand and under no circumstances may this be carried out from elsewhere in the Exhibition.  We will not tolerate any conduct or behaviour that is seen to be inappropriate, discriminatory or offensive to other exhibitors, venue or visitors to the event.

The Exhibitor must not encroach upon exits, corridors or walkways, articles may be removed by Hants Events, with no responsibility on its part for any loss or damage by such removal. Hants Events reserve the right to remove any Exhibitor in the case of failure to comply with these Terms & Conditions and there shall be no refund of payment if such action is deemed necessary by the us or the venue.  Any damages caused by the exhibitor to the venue or equipment (tables, chairs, table cloths etc) will have to be paid for by the exhibitor. 

General Event Information

Hants Events will be in touch with the Exhibitors by e-mail in advance of the event as to the details of the fair including details such as arrival times and procedures, setting up, security, parking and other important details.  The information contained in such emails will replace any previous information sent regarding the procedures at the Fair.  It is the Exhibitors responsibility to familiarise themselves with the contents of such e-mails and to ensure that such information is passed on to their team, we would also advise exhibitors to confirm receipt of any emails to them.

Exhibitors must arrive within the specified set-up times and displays must be complete and ready 15 minutes prior to the published fairs commencement time for entry.

Exhibitors are not allowed to dismantle their display prior to the published closing time, either partially or completely. 

If an Exhibitor has to leave the event at any given time during the fairs operating times, for a non-emergency related reason, prior notification must be given to Hants Events in writing which may mean that Hants Events relocates the Exhibitors positioning within the event, to lessen any impact on the Fairs ambience and as not to cause any general disruption to other Exhibitors. No refunds will be given if the new space allocated is smaller than the Exhibitor originally booked. Please note that apart from in an unavoidable emergency situation (where we would generally ask that the Exhibitor leave their display intact if at all possible and we will oversee dismantling and secure storage) any Exhibitor who opts to ignore our policy regarding packing away early, will be under scrutiny in future bookings.

All display materials must be completely removed from the venue at the end of the event, it is the Exhibitors responsibility to ensure that they have all of their possessions.  All Exhibitors must leave their space free of rubbish and must remove any rubbish they or their visitors may have generated and dispose thereof properly.

Health & Safety, Fire, and General Standards

Exhibitors must adhere to all fire, health, safety laws and regulations. Aisles and fire exits must be kept clear at all times.  Exhibitors must also comply with rules and regulations prescribed by the venue. Any Exhibitors offering products and services within the food industry must be registered with their local environmental health authority and hold all relevant certificates and consents, which must also be available for inspection if requested.

All helium gas cylinders must be removed from the premises immediately after the balloon display has been constructed and remain in the relevant Exhibitors storage facility (namely their vehicle it was transported in) throughout the entirety of the event.  Any constructed archways must be pre-agreed with Hants events and must not encroach on another Exhibitor or cause any obstruction.

All Exhibitors constructing internal display stands (of various design types) must ensure that they conform to the requirements of Hants events and construction is carried out in accordance with all applicable Health & Safety laws and regulations.  All displays must be of a professional standard and we encourage displays to appeal from various angles. Please ensure that you have notified us at the time of booking that you have a pop-up or back-drop display that may obstruct other Exhibitors or their displays, or cause a health and safety hazard if blocking exits.

All stallholders, their contractors and employees, while on the Premises indoors and outdoors, shall be subject to the Rules and Regulations of the event. The Stewards have power to order the removal of any article from the ground, or to close the Stand of any exhibitor who does not conform to the regulations of the Fair as stated or the directions of the Stewards and if necessary, to expel such exhibitor or his representative from the Fair with managements approval.

Exhibits & Animals

Details of any animals brought to the fair for exhibit must be provided before the fair andpermission given. These must be responsibly exhibited and all must be suitably displayed, caged or on leads (under safe control) at all times. Please provide any applicable warning signs for public information and hand sanitizer for all public who handle your exhibits. For cats and dogs, proof of up to date vaccinations must be produced before or on the day for admittance. Failure to do so may mean they will not be permitted to the event. All animals must be given access to fresh water at all times. The Hants vents Team reserve the

right to ask any exhibitor, trade, rescue or charity to leave if it is deemed animals are being neglected or mistreated in any way. No sale of animals is permitted. Rescues and charities may arrange rehoming of animals at the event. The organisers decision is final. No dogs to be left in cars.

Insurance

It is the responsibility of the Exhibitor to be properly insured (including but not limited to public liability insurance) for any claims by any person or persons visiting or partaking in Hants event. The Exhibitor shall indemnify Hants events against any claim or action for any injury or death being caused to any persons whosoever by any negligence on the part of the Exhibitor or for any damage to any property by the Exhibitor.  Exhibitors accept liability for all acts or omissions of themselves and their agents or representatives. Hants events will not be responsible for the safety of any property owned by or brought to the event by an exhibitor or any other person on his behalf, or for any loss or damage that may occur to such property, unless caused by Hants event negligence.

Electrical Equipment

It is not the responsibility of Hants events to provide electrical facilities for the Exhibitor, unless access to an electrical supply has been requested & paid for when booking. Exhibitors must provide their own extension lead which must also display a current PAT Certification Label, as must any other electrical equipment used on/for the Exhibitors display. Failure of such equipment not complying with current legislation may result in the exhibitor being unable to use the particular item(s) in question. All cables/electrical leads, connected to an electricity supply must be covered by an appropriate ‘trip-guard’ (either rubber or be taped securely to the floor and approved by Hants events) No refunds will be given whereby the Exhibitor cannot display their business or services in this manner, due to their non compliance with current PAT Certification requirements.

Licences/Certification

Both PPL and PRS Licences are required by any Exhibitors wishing to use recorded material (including CD/Record/Cassette/Video) on their stands in the Exhibition.  PPL (Phonographic Performance Limited) covers the public use of sound recordings on behalf of the artistes concerned. PRS (Performing Rights Society) covers the public performance of copyright musical works on behalf of the composers and publishers.  The use of microphones or any other announcement/loud-speaker device is not permitted unless agreed with Hants events in advance.

Food Hygiene, Outdoor Catering, Alcohol Licence – Any Exhibitors offering products and services within the food industry must be registered with their local environmental health authority and hold relative certificates which must also be available for inspection if requested.

Data Protection

Hants events operate a strict policy of not passing on any form of data, collected from visitors to our events, to any third parties.  Exhibitors are responsible for their own data capture whilst attending our events.  We ask that any such facility is clearly detailed on your exhibitor stand, disassociating Hants events from the method by which you are obtaining the information.  You must comply with the Data Protection Act as to how you use/handle any personal data.

Should a member of the public contact Hants events to request an exhibitor’s detail, we will be entitled to forward the Exhibitors business name, address and all relevant contact information as provided on their Booking Form. 

Complaints

Should any visitors to our events make a direct complaint to Hants events on more than three occasions about a particular business exhibiting at our fairs, relating to any form of service, activity, trades description, manner (oral or written communication) Hants events in its sole discretion has the right to terminate any future bookings, refunding any monies paid in respect of such future bookings. Hants events will not be associated with any business that is unprofessional or has a detrimental effect on the actual event or overall reputation of Hants event’s business.

Should an Exhibitor have a justifiable complaint on the day of a fairs, relating directly to/or affecting the event and their ability to exhibit, they must address the nature and details directly to Hants events only (not the venue or any other representative) The Exhibitor must discuss in a courteous manner, in private away from all other Exhibitors, the nature of their complaint and proposed solution. Hants events will aim to resolve the issue, given the time, situation and feasibility of resolving the complaint to a satisfactory level for both parties.

The pre-booking Form and these Terms and Conditions shall constitute the entire agreement between Hants events and the Exhibitor and no statement, promise or representation (other than one made fraudulently) made by or on behalf of the Organiser (whether made orally or on Hants event’s website) shall be binding on Hants events unless agreed to in writing by a representative of Hants events.

Exclusion and limitation liability

These Terms and Conditions apply to the exclusion of any other terms whether implied by statute, custom or a course of dealing.  Save that nothing in these Terms and Conditions shall be construed as limiting or excluding Hants events liability for death or personal injury caused by its negligence, for any fraud by Hants events or for any liability which may not be excluded under statute, the liability of Hants events is excluded and/or limited in the following respects. 

The Fair will not be responsible for the death, injury, disease or loss caused to any exhibitor, his or her servant or agent, or to any animal, insect, bird or thing of whatever nature, exhibited by the said exhibitor, from whatever cause such death, injury, disease or loss arises. The exhibitor of any animal, insect or thing of any nature will indemnify the Fair for any damage, loss, injury or disease occasioned by the said exhibitor or his servant or agent or by said animal, insect, bird or thing, however such damage, loss, injury or disease shall be caused. The exhibitor shall assume full responsibility including, liability for all claims arising from handling, housing of any exhibits on their stand and for the conduct of the stand in general. The exhibitor shall indemnify the (HPF) Fair against all claims, damages or expenses whatsoever arising out of the presence of the exhibitor or his exhibits anywhere within the Fair indoors or outdoors. Acceptance of the fore-going provisions shall be a condition of booking.

Under no circumstances whatsoever shall Hants events (whether in contract, tort, negligence, breach of statutory duty or otherwise) be liable for any loss of profit, loss of opportunity, loss or damage to goodwill or for any indirect or consequential loss suffered or incurred by the Exhibitor in relation to any booking, the event or otherwise under these Terms and Conditions. 

Subject to the preceding paragraph, any other liability of Hants Events to the Exhibitor howsoever arising (whether in contract, tort, negligence, breach of statutory duty or otherwise) shall be limited to the total amount paid by the Exhibitor to Hants events in relation to a booking made subject to these Terms and Conditions.